Factors inhibiting implementation of Public Procurement act (2005) and its regulations in Kenya:A case study of kajiado north district

Abstract

Management in many organizations is focused on identifying and streamlining key business process to reduce costs, grow revenues and manage assets. Business processes include procurement process, marketing process, accounts payable process and research and development process. In the public sector, increasing the rate of internal compliance with the procurement process is a continuing challenge. The management executive team must get to the root causes of circumventing supply and develop strategies to eliminate or reduce these causes. The study aimed at establishing the factors inhibiting implementation of the public procurement and disposal act (2005) and its regulations in Kajiado North District. Towards the realization of this objective, a case study research design was used and the researcher interviewed seven members of the district tender committee with different background of professional line and various years of experience in the district. The data was collected through the use of interview guides that had been prepared to guide the researcher in establishing the factors inhibiting implementation of the public procurement and disposal act (2005) and its regulations. The findings from the study indicated that the district faces a number factors that inhibit implementation of PPDA ranging from budgetary restrictions, outside pressures, project approval, professionalism, record keeping, donor conditions and procurement planning. Due to time and financial constraints, this study considered Kajiado North District tender committee members and did not consider views from other people within the district. All the seven respondents targeted were available for the interview and this contributed positively to the success of this study. the research recommended that the PPDA be revised to address challenges that are making it difficult to implement. It also recommends that procurement professionals should be engaged early in the project concept development to ensure success when it comes to implementation. The study has suggested further research including carrying out a similar research in other districts and other government agencies and also repeating the research after some time to find out if the factors will have changed.