Factors Influencing Implementation of Monitoring and Evaluation Results in Public Funded Building Projects: a Case of State Department of Public Works Headquarters, Nairobi, Kenya

Abstract

Monitoring and evaluation are crucial in any project or program because they play a vital role in determining whether the desired outcomes have been achieved and whether the beneficiaries have been positively impacted. This is particularly significant in infrastructure projects, as they require substantial resources to stimulate economic growth. Governments and external financiers have made significant investments in this sector, emphasizing the importance of ensuring that these resources are utilized effectively to meet the intervention's objectives. The purpose of the study was to investigate the factors influencing the implementation of monitoring and evaluation results in building projects carried out by the State Department of Public Works. The objectives of the study were to establish how the capacity of the staff influences the implementation the M&E Results; to determine how the involvement of stakeholders influences the implementation of the M&E Results; to examine how the level of knowledge management influences the implementation of the M&E results and to analyze how the organizational culture influences the implementation of the M&E results. The study focused on a total population of 110 Architects working at the department's headquarters, who handle projects from various clients including Ministries and Departments. Since each project offers unique experiences, the sample size of 86 respondents was determined based on the proportion of Architects in different job groups. The research followed a descriptive design, and respondents were selected through purposive selection. Data was collected through survey questionnaires. Quantitative data was analyzed using descriptive statistics and also multiple regression analysis. Qualitative data was analyzed through conceptual content analysis. The research results revealed a positive and statistically significant influence of staff capacity, knowledge management and organizational culture on implementation of RBM&E of public funded building projects. The study further established a positive and statistically not significant influence of influence of stakeholder involvement on implementation of RBM&E of public funded building projects in Kenya. The study concluded that all the factors that the study considered staff capacity, stakeholder involvement, knowledge management and organizational culture influenced implementation of results based M&E of public funded building projects in Kenya. The study recommends improvement on aspects such as staff training and development, communication, information management system, leadership, allocation of adequate resources, as well as cultivating a positive culture which values and promotes M&E activities.