Factors considered in selection and implementation of accounting information systems:

Abstract

This study had two objectives: to determine the factors considered when selecting Accounting information systems and to establish the accounting information systems in use, that is, a survey on the products, the acquisition procedures, sources, costs, their utilization, benefits, problems experienced, hardware and software sources employed. The rationale for this study was that many organizations experience problems with accounting systems already acquired due to poor selection procedures and lack of relevant factors to consider in the selection process. The second objective of the survey is to assist software developers, marketers or agents, who need to know how the software products fair with Kenyan organizations and therefore identify the relevant needs of users and software demand with the interest to develop or supply relevant solutions and advice to meet the specific needs of the accountants. It also contributes knowledge to accountants and those responsible in software acquisitions for companies since useful tips on quality acquisitions can be derived. To facilitate this study, a census survey of all the quoted companies in Nairobi stock exchange was chosen. Data was collected using a questionnaire personally administered by the researcher. Results show the following factors considered important in the selection process: software versatility, software flexibility, software compatibility, software mulch-capability, vendor expertise, software integrateability, need to know basis information provision, user organizational support and software system quality and control. Survey results show poor acquisition procedures not based on policy framework and influence by top management. Software products are obtained mainly from developed world hence bought at high prices, expensive maintenance, under utilization of some modules, quality compromise and poor or no training after implementation. Some companies also experience hardware and software problems, platform problems, rigid internal procedures and others though most respondents regard the problems minor than the benefit's achieved.