Influence of Project Meetings on Implementation Performance of Constituencies Development Fund Sponsored Classroom Projects. A Case of Aldai Constituency Financial Fy Year 2017-18

Abstract

The purpose of the study was to find out the influence of project meetings on implementation performance of CDF sponsored classroom projects. A case of Aldai Constituency Financial Year 2017/18.This study was guided by the following objectives; to determine the influence of kick off meetings on implementation performance of CDF sponsored classroom projects; to identify the influence of planning meetings on implementation performance of CDF sponsored classroom projects; to find out the influence of technical meetings on implementation performance of CDF sponsored classroom projects and to assess the influence of regular status meetings on implementation performance of CDF sponsored classroom projects. It was believed that the study findings was of great significance to the National CDF Management Board by highlighting measures to be employed to ensure that these projects are effectively implemented to deliver the intended outcomes. All the CDF Committees in the entire country also to stand the chance to gain from the study by being equipped with best project management practices. The research design to be used in this study is descriptive survey. This study have as its target, all the Project Management Committees (PMCs) currently implementing projects sponsored by the constituency development funds. The study targeted PMCS which consists of 101 Principals; 101 BoM’s Chairpersons and 1 Farmer Manager .The researcher targeted 203 respondents. The study used census method since the target population was too small. The questionnaire items was developed in such a manner that majority of them was closed-ended, with just a few being open-ended. Data collection began when two corrected copies of the proposal have been submitted to the Kenya National Council for Science and Technology applying for a research permit. Once the permit was issued, the researcher hit the road by presenting the permit to all the relevant authorities to be allowed to collect data. Such authorities included the CDFC, Department of Social Development and leaders of the various project management committees. Data was analyzed using descriptive statistics, given that the study was packaged in a descriptive survey research design. Such descriptive statistics was in the form of frequencies and percentages and the analyzed information was presented in frequency distribution tables. The tool were used in data analysis was Statistical Packages for Social Scientist (SPSS.The findings aforementioned indicated that kick off meetings helps the team members to get to know each other as well as allowing the stakeholders to understand milestones, risks, assumptions, and constraints concerning the project. These meetings provide all attendees with an opportunity to ask questions and get clarity and allows stakeholders to understand milestones, risks, assumptions, and constraints concerning the project. Status meetings provide timely task updates to the entire team, by giving an avenue for recognizing milestone achievements, sharing information, and bringing problems/issues to the team, Project managers track the progress of the project through status updates from team members, Project managers build accountability and transparency within the project and the team brainstorms solutions in Project status meetings.