Challenges of implementing Public procurement and disposal act, 2005 in public secondary school; a case of selected public secondary schools in Mombasa District

Abstract

This Study was conducted on the challenges of implementing public procurement Act 2005. The objective of this study was to identify successes, challenges and bottlenecks in the implementation of the PPDA with recommendations on how the successes can be replicated and the challenges surmounted. This research was conducted in selected secondary schools in Mombasa district. The study is significant to ministry of education, public secondary schools, BOGS and PTA committee members for it will enable them formulate policy to overcome the challenges faced in the implementation of PPDA in secondary schools Literature review; represent a review of other studies done relevant to this study. It also outlines a theoretical framework for the study.

It was therefore important to review issues, concerning public procurement in Kenya and the rest of the world so as to understand the issue concerning public procurement Act. Under theoretical literature review several aspects of public procurement have been considered including; Public procurement disposal Act 2005, Challenges of implementing public procurement in developing countries, Changing role of purchasing procurement, Review of public procurement in Kenya and Change management and resistance to change. Conclusions and gaps were also done as well as conceptual framework.

Research Methodology is made up of research design in which descriptive research design has been adopted; target population has also been identified as selected public secondary schools in Mombasa district; while simple random sampling technique was used in this research. Data collection instrument was mainly questionnaires and interview of the key personnel involved in purchasing. Data was presented by frequency tables and analyzed using measures of central tendency such as mean, mode and medium. Major findings of the study is identification of challenges that the selected public secondary schools faced in implementing PPDA, 2005; Lack of enough resources (cash) to implement the Act, Uncertainty of the flow of cash in the school, Lack of trained staff in procurement department, Lack of sensitization or training to tender committee members, Resistance to change by the implementers of PPDA, Resistance to change by existing suppliers, Influence from external stake holders and the Size of the school.

Recommendations is that there was need to provide adequate funds to the public secondary schools for implementation of procurement and disposal Act, strengthen procurement . committees in schools, Amend the procurement law and to have procurement and stores department to handle issues of purchasing. Individual public secondary schools were also required to recruit procurement personnel's as well as to train school tender committee members in terms of both formal as well as sensitization workshop.