Influence of task technology fit framework on adoption of project management information system in Non-governmental organizations projects' in Nakuru town

Abstract

In the world today, Management Information System (MIS) is a buzz in all aspects of our economy in managing people and organizational processes; this is aimed at enhancing economic competitiveness and guaranteeing customer satisfaction. Whereas there is consensus that MIS has huge effect on a firm's productivity, the effects are only realized if and when, MIS is accepted and used. It is essential therefore to understand the determinants of MIS adoption so as to appreciate the enormous benefits attached to it. An understanding of how MIS adoption theories can be beneficial to the attainment of the said benefits is important and especially in the Non Governmental Organizations (NGO's) sector where the focus of this study was.

This study sought to determine the influence of Task Technology Fit Framework on the adoption of Project Management Information System (PMIS) in NOO projects in Nakuru town. The study objectives were to establish the influence of task characteristics on adoption of PMIS by NGO's, to examine the influence of technology characteristics in ascertaining adoption by NGO's, to assess the influence of the individual characteristics in adoption of PMIS by NGO's and to establish organizational management expectations that influence adoption of PMIS by NGO's.

The study was carried out in Nakuru town with focus on 40 NGO's that were purposively selected. A study sample of 40 project managers and 80 project coordinators were used. The study adopted descriptive case study research design. The study samples were selected using systematic sampling approach for the identification of NGO's (project managers) and simple random sampling in selection of project coordinators.

Data was collected using two sets of questionnaires and interviews. Data collected was then analyzed using SPSS and Microsoft Excel software's. The results were then presented in a tabular summaries form. The study revealed that there was a positive relationship between the nature of task characteristics, the technology in use and the human attributes in influencing PMIS adoption among NGO's. However, the findings did indicate lesser influence on management and policy strategies among the NGO's, hence recommends that policies be put in place to guide adoption and usage of PMIS systems.

The study further implores researchers to keenly investigate all PMIS systems that are in use by NGO's and to standardize their design and usage as seen in the construction industry. The study findings could be used by software developers in designing systems that work best and as well guide management of NGO's in implementing successfully the integration of PMIS.